eviivo releases new Owner Management feature to reduce reporting time for property managers | News

eviivo, the all-in-one property management system (PMS) for hospitality businesses, has announced a major new release of its Owner Management functionality that significantly reduces the time property management companies (PMCs) spend creating financial statements, one of the most manual, error-prone and time-consuming tasks in real estate operations.

As portfolios grow, many PMCs still rely on spreadsheets and manual reconciliations to produce turnkey financial statements for the owner each month, a process that can consume large chunks of team time and delay payouts. Using manual methods, property managers can spend hours per property reporting to the owner each month, time that can be reclaimed through automation.

eviivo’s combined Trust Accounting, OTA Reconciliation, and Extended Owner Disclosures feature brings reporting, operational costs, and owner communications directly to the PMS, reducing manual work and improving accuracy while strengthening trust for owners and managers.

Reduce hours of manual work with realistic, customizable reporting

The core of the update consists of fully customizable owner declarations that combine booking revenue and management fees with standalone operational costs such as cleaning, gardening, maintenance and repairs. This capability is rarely available as standard within a PMS, reflects real business conditions and gives PMCs a complete financial picture with much less administrative overhead.

The update also consolidates all cost types into one automated reporting framework, which supports both recurring and one-time costs, such as utilities and maintenance, at the home, unit or bedroom level. Built-in approval workflows improve accuracy and auditability, while automatic recalculation of reimbursements and disbursements reflects changes in real time. For PMCs, this reduces time spent on coordination, error correction, and stakeholder follow-ups.

The enhanced feature further supports various commercial models, allowing PMCs to configure fees as percentages of net or gross revenue, include or exclude specific guest fees, promotional discounts and/or OTA commissions, provide the ability to manage fees, and automatically recalculate statements when values ​​change. This automation eliminates manual steps and reduces the risk of errors common with spreadsheet-based reporting, allowing teams to produce reliable owner statements faster and with less rework.

eviivo’s Trust Accounting module ensures that every single item in every single booking transaction is automatically accounted for, wholesale prices, commissions and tax deductions are instantly matched to the top rates on guest invoices, and deferred revenue is automatically generated and released at exactly the right time, regardless of booking source, payment method or payment terms. As a result, the combined use of eviivo’s accounting and owner management modules delivers an unparalleled level of accuracy and automation.

eviivo also introduced a secure owner portal that gives owners on-demand access to their statements, reducing the number of follow-up emails and phone calls, while allowing PMCs to view and publish statements individually or in bulk to speed approval. Enhanced global contact management supports regulatory requirements such as 1099 reporting in the US and DAC7 in the EU, with built-in granular access controls and data privacy.

Jake Ryan, owner of Book Hocking, a high-performing PMC that manages about 250 cabins in Ohio, said, “Owner Statements used to take our team hours or days of manual work every month, pulling data from multiple sources. With eviivo’s Owner Manager software, this process is now highly automated. We have increased the time we spend preparing Owner Statements fivefold. There has been much less rework and we can give owners much clearer visibility into their costs. and revenues.”

Michele Fitzpatrick, CEO of eviivo, said: “As mid-market PMCs scale and exceed 100 units, owner management and fiduciary responsibility are often the areas where operational complexity first emerges and where property managers find their time sunk into back-office administrative tasks instead of doing what they love most! Bringing together owner declarations, disbursements, cost accounting, trust accounting and communications into one system saves money. eviivo’s updated Owner Management feature saves a lot of time and gives owners a clear, accurate view of performance. Strong reporting to owners goes beyond an operational necessity. It is fundamental to building trust and retaining owners in the long term.”