9 Effective Prospecting Letter Templates (+ Postcards & Notecards)
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Direct mail can help you stand out among cold callers and social media influencers. It’s an effective strategy to amplify your other prospecting activities. This article shares nine effective real estate prospecting letter templates you can copy to your clipboard and paste into your favorite notecards, postcards and letters. Coach Ashley Harwood shares her favorite wording (that actually works) to help you make an impression in your neighborhood or zip code. We also provide a checklist for sending the most effective prospecting letters.
Summary
9 Effective Real Estate Prospecting Letter Templates
Do you remember the last time you received a handwritten letter in the mail that was hand-addressed to you? People remember snail mail simply because we no longer receive much of it. Emails are easily forgotten, end up in the spam folder, or are never opened at all — but a letter in the mail ensures you occupy your audience’s mindshare for much longer. Copy these proven real estate prospecting letter templates to your clipboard and start building your business systematically with this old-school but effective direct mail strategy.
The Just-Sold Letter
Audience: Homeowners around a property you recently sold
Format: Postcard or typed letter in an envelope
The just-sold letter is a spin on the traditional just-sold postcard, which is a format I still suggest. I’d suggest A/B testing both formats and tracking which one yields more responses. With Wise Pelican, you can try both — it’s a fantastic resource for beautifully designed postcards and letters. All postcards are high-gloss and printed in full color on both sides on oversized [6-inch x 9-inch] heavy card stock. Wise Pelican pricing varies by quantity, but 500 printed postcards shipped to you will cost 46 cents each. The same quantity of printed, inserted, stamped and mailed letters are just $1.38 each.
Typically, you’d mail the just-sold letter to homeowners who live around a property you just helped your client to sell. However, you can get creative with these. You can absolutely send this type of mailer to homeowners around a recently sold property that someone else sold — but make sure you adjust the language and ensure it’s clear you were not the listing agent. Better yet, get permission from the listing agent to do a mailer around their sold listing, if possible.
For postcards, use the best exterior photo of the property if you were the listing agent or take your own photo of the property from the street if you were not the agent. You’ll want to include the list price, sale price, and days on market. If there were multiple offers, you may also want to include how many were received. Always include your contact information and a call to action, such as an offer for a free home valuation.
For just-sold letters, use the script below:
Dear [first name],
I’m [your name], a real estate professional with [brokerage]. Great news! Your neighborhood is hot! Your neighbors at [address] just sold their property for [sale price]. It was listed at [list price] and sold well above the asking price. We negotiated to get the sellers the highest price possible.
There are still plenty of buyers interested in this area. In fact, we had [number] offers, which means there are still ready, willing, and qualified buyers eager to make an offer! Are you or any of our neighbors thinking about selling?
Even if you’re months or even years away from moving, a seller’s prep session is one of the services I offer homeowners. In this complimentary meeting, we’ll go through your property, and I’ll give you my expert recommendations on repairs to make, renovations that’ll provide the best return, and, of course, a current market valuation of your property.
If this would be helpful to you, give me a call or send me a text, and we’ll schedule it!
Sincerely,
[your name][your brokerage][your phone number][your email]The Just-Listed Letter
Audience: Homeowners around a property you recently listed
Format: Postcard or typed letter in an envelope
Like the just-sold mailers, “just listed” letters or postcards are sent to homeowners around a recently listed property. The goal of this type of prospecting letter is to promote a new listing in the neighborhood, to position yourself as the expert by providing information about the listing, and to find more business. Homeowners may know someone who could be a buyer, or they could be impressed with your proactive marketing approach and decide to talk to you about listing their home.
You can use other agents’ listings here, but be careful not to imply that you’re the agent. I recommend getting permission from the listing agent first.
A postcard works fine here, yet a letter in an envelope is more impactful. Wise Pelican can help with postcards and letters for these mailers, too.
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I’m sure you’ve seen the for sale sign in the yard at [address]. This property is currently listed for [asking price] and came on the market on [listing date].
You have a very cool and unique opportunity to choose your new neighbors! Who in your life might be looking for a new home? Who would you like to have as your neighbor?
If anyone comes to mind, please call or text me right away at [phone number]. Properties in this area are selling very quickly, so I wouldn’t want your friend or family member to miss out.
Sincerely,
[your name][your brokerage][your phone number][your email]The Hyper-Local Agent Letter
Audience: Your own neighborhood
Format: Typed letter in an envelope, postcard or handwritten note
Send this prospecting letter to your neighbors — letting them know they have a knowledgeable agent living right in their own neighborhood. This is especially effective if you’re newly licensed, just moved to a new area, or simply as an introduction if you’ve haven’t previously told your neighbors that you’re in the real estate industry.
If you opt for the handwritten note option, I’d shorten this by removing the last paragraph and jumping straight from the data to the closing sentence.
Dear [first name],
I know we are neighbors, yet I wanted to formally introduce myself and let you know I am a resource available to you! My name is [your name], and I’m a licensed real estate professional with [your brokerage].
Access to a hyper-local agent is more important now than ever. I live over on [your street] and know this neighborhood inside and out. Last year, there were [number] homes sold here, and the average selling price was [dollar figure]. [If you have any homes you personally sold in the neighborhood, include those here].
Please think of me as your go-to resource for all things real estate. I would be happy to give you an equity analysis and let you know how much equity you have in your home. I can also provide expert advice about renovations and the potential return on investment — where to get the biggest bang for your buck — or simply answer any questions you have about the market.
Call or text me with any real estate questions!
Sincerely,
[your name][your brokerage][your phone number][your email]The Golden Letter
Audience: Homeowners in the neighborhoods your buyers are interested in
Format: Typed or handwritten letter in an envelope, short & sweet
A golden letter is a helpful tool when searching for an off-market property for your buyers. Many of us are in sellers’ markets with very low inventory. Buyer’s agents who can find their clients a home that’s not even on the market are instant heroes. What a great way to receive referrals for life! While some agents choose to handwrite these, it can be time-consuming.
You will also hear agents say you can send these to any neighborhood, regardless of whether you have an actual buyer. While that’s technically true, I think it’s much easier and more natural to focus on targeting areas where your buyers are actively looking. If you don’t have active buyers, ask around the office. I’m sure someone in your office has a buyer struggling to find the right property.
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I’m currently working with a very well-qualified buyer who is eager to move into this lovely neighborhood. Inventory is extremely low, and the competition is fierce. I would love to find them a home that is not yet on the market!
Are you considering selling your property? If so, please call or text me at [phone number]. I’d be happy to email you a copy of their pre-approval letter. Thank you!
Sincerely,
[your name][your brokerage][your phone number][your email]The For Sale by Owner (FSBO) Letter
Audience: For sale by owners
Format: FSBO postcard or a typed letter in an envelope
For sale by owner sellers are typically very cautious around real estate agents. They believe they can sell their own property without any help, yet the vast majority end up hiring a listing agent. The goal in prospecting FSBO sellers is to be that agent.
How? Provide a ton of value upfront, let them dictate the time frame, and stay in touch. That way, when the time is right for them to hire a real estate agent, you’re their first choice.
This letter template is full of value, specifically targeted toward for-sale-by-owners [FSBOs]. Of course, you can edit the list of services offered as needed to make it your own. Bonus: If you have testimonials from past clients who started as FSBOs, those would make a good insert to include in the envelope.
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I know you are selling your own property and are not interested in listing with a real estate agent. I completely respect that.
I also know that many For Sale By Owner sellers hit a point where they aren’t sure what to do. Perhaps they don’t receive strong enough offers or struggle to address issues that arise at home inspection. My goal is to become your trusted resource if you ever have real estate questions.
Here are a few services I offer For Sale By Owner sellers, all at no cost or obligation:
- Hosting an open house for you
- Door knock the neighborhood and invite your neighbors – and their friends – to the open house
- Providing a list of safety tips
- Completing a comprehensive market analysis so as to give you a second opinion on the listing price
- Recommending any repairs or improvements to increase the value of your property
Please call or text me at [phone number] if you’d find any of these services valuable or if you’d simply like me to come over and preview the property for my buyers. Thank you!
Sincerely,
[your name][your brokerage][your phone number][your email]The Expired Listing Letter
Audience: Expired sellers
Format: Handwritten note on a folded notecard, in an envelope, handwritten address
For each newly expired listing, dozens (or even hundreds) of agents are calling the homeowner to pitch for their business. Most say the exact same thing. Why not stand out by sending a handwritten note on nice stationery? For an even bigger impact, drive over to the home, knock on the door, and leave the note at their door if they’re not home. Our script below is short and sweet to give you enough room in the card. Definitely enclose your business card if your contact information isn’t on the card itself.
Dear [first name],
I saw your listing just expired. Are you still interested in selling? Please call or text me to set up time for us to meet. I’ll be happy to discuss how we can get your property sold.
Thank you,
[your name][your phone number]We love Handwrytten as a service that convincingly mimics handwritten cards and letters. I’d highly recommend using Handwrytten to write any letters or cards that you want to send in bulk! Handwrytten integrates with commonly used CRM tools like Salesforce, Follow Up Boss and Hubspot, so you can easily target your existing contact lists.
Cards from Handwrytten start at $3.25; most are available for $3.75 plus postage. You can save a bundle by signing up for a monthly subscription. They even provide 25 useful note samples for agents [look for it on their blog] plus an AI Copywriting Assistant.
The Open House Neighbor Preview Letter
Audience: Neighbors of an upcoming open house
Format: Postcard or typed letter in an envelope, handwritten address
The delivery of this letter will need to be timed appropriately since you’ll want to make sure the letters arrive a few days before the open house happens. Hosting an exclusive neighbor preview the hour before your public open house accomplishes a few things: it makes the neighbors feel special, gives them permission to be nosy, and allows you more face time with future potential sellers while demonstrating to them that you go above and beyond for your seller clients.
Adding teaser photos of the home’s interior can help pique neighbors’ interest. We are all a bit nosey by nature so a postcard or letter that includes images can help boost attendance. You can order preview postcards, letters and a more broad open house invitation postcard to send to your sphere of influence at Wise Pelican.
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I will be hosting an open house at [address] this upcoming [day and time].
You are cordially invited to attend an exclusive neighbor preview before the public open house! I love meeting the neighbors around my listings to get the inside scoop and find out all the exciting things you love about living here.
Please come by anytime between [times] before the public open house begins at [time]. Hope to see you there!
Sincerely,
[your name][your brokerage][your phone number][your email]P.s. Apologies in advance for the extra traffic on the street!
The Tenant or Renter Letter
Audience: Renters
Format: Typed letter in an envelope, handwritten address
Educating renters about the benefits of homeownership and busting myths is a proven strategy for converting tenants into buyers. Send this letter to apartment complexes and past rental clients you’ve worked with.
If you want to think outside the box, consider partnering with an ambitious insurance agent who offers both rent and homeowners insurance. They’ll have a database of renters you can mail to, and you’ll likely be able to split the cost of the mailing!
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I know you’re currently renting. Many renters I talk to wish they could buy a home but don’t think it’s possible.
I’d like to share some useful information to help you decide if buying a home this year is the right option for you:
- You do not need to put down 20%. There are loan programs available that allow as little as 3.5% down.
- House-hacking is a great way to build wealth and pay down your mortgage. It entails buying a multi-family property, living in one unit, and renting out the other units.
- In late 2023, the Federal Reserve reported that between 2019 and 2022, the median net worth of a homeowner had grown to reach $396,200 versus $10,400 for renters and other non-homeowners; and that homeowners’ average net worth had grown to $1.5 million compared to just $154,900 for renters and other non-homeowners
Call or text me at [phone number] with any questions. If you’re ready to take the next step, we’d simply schedule a buyer consultation and I’ll walk you through the entire buying process — start to finish.
Sincerely,
[your name][your brokerage][your phone number][your email]The Investor Letter
Audience: Real estate investors
Format: Typed letter in an envelope, handwritten address
While the average homeowner moves once every seven years, investors buy and sell much more frequently — sometimes buying multiple properties each year. Targeting investors and tailoring your real estate prospecting letters to their needs and is very smart. They could be looking to acquire more properties, do a 1031 exchange, or sell everything and retire. You’ll never know unless you ask.
Edit this as needed to accurately reflect your own areas of service. If you have them, I would also include an insert with any testimonials you have from investor clients.
Dear [first name],
I’m [your name], a local real estate professional with [brokerage]. I work with many investors and want to introduce myself as a resource to you. We help real estate investors with everything from finding new tenants to acquiring more properties to expertly handling 1031 exchanges.
What are your current real estate needs? If you’re in the market now, what types of properties are you looking for? How can I help? Call or text me at [phone number]. I would be happy to be a resource for you.
Sincerely,
[your name][your brokerage][your phone number][your email]Our Real Estate Prospecting Letter Checklist
- Stick to your brand. Use your brand’s fonts, colors, and tone to ensure the recipient feels the way you want them to feel. If your brand is light-hearted and fun, include humor in your letters. If it’s high-end, use high-quality paper and sleek colors/fonts.
- Provide real value without being pushy. Imagine you are a homeowner receiving your letter — how would you react? Would it be helpful or annoying? Keep that in mind when determining your letters’ content.
- Include a clear call to action. Do you want the recipient to call you? What would they get out of calling you? Think about the action and the incentive to take the action. Example: “Call or text me to schedule a home improvement consultation, so I can share with you the improvements and renovations that will get you the highest return on investment.”
- Keep your prospecting letters short and sweet. People already have short attention spans, and if they start feeling like you’re trying to sell them something, you may have already lost them. Make your point quickly and be as valuable/interesting/compelling as possible!
- Personalize your real estate prospecting letters. We recommend that you sign every letter and consider writing a little note at the bottom of each one. This will make it more warm and memorable. This strategy works ONLY if you’re sending 100 letters or less. If you’re sending thousands of prospecting letters, we recommend ordering beautiful notecards & envelopes created using Handwrytten’s robotic handwriting technology. Cards typically range from $3.25 to $3.75 (delivered directly to your database).
The Full Picture: Real Estate Prospecting Letter Templates
When you’re developing your prospecting plan, incorporate some of these real estate prospecting letter templates to round out your strategy. They’ll help you capture and sustain mind-share, reach new potential clients, and increase your local presence. Do you have a tried-and-true real prospecting letter template, copy or provider that has worked for you or a tip about timing, delivery or style? Please share it in the comments!
About Ashley Harwood
Ashley Harwood began her real estate career in 2013 and built a six-figure business as a solo agent before launching Move Over Extroverts in 2018. She developed training materials, classes, and coaching programs for her fellow introverts. Beginning in 2020, Ashley served as Director of Agent Growth for three Keller Williams offices in the Boston metro area. She’s now the Lead Listing agent for the Fleet Homes team in Massachusetts and a regular contributor to Vetted by HousingWire. She created The Quiet Success curriculum and has taught thousands of real estate agents nationwide. She has also been a guest speaker at top industry events and has been named a leading real estate coach by prominent industry publications.
